While I definitely agree YouTube would be a more user-friendly option, the club gets far more from utilising the club website and video option. More views for sponsors, and the club gets added benefits from more clicks on the club site.
In terms of this whole issue in general - yes, it's incredibly frustrating that people had to stand around for an hour. There was clearly a miscommunication within the club (what that was, I don't know - but they would hardly intentionally keep people waiting if they didn't have to).
The fact is this was a public holiday - the club's full time staff are off. I understand that - due to the public holiday - more people were able to attend training, but having admin staff work on their day off costs the club money - far more than the supposed $1000 figure bandied around regarding the permits and marquee.
While I'm sure there may have been a couple of people at the training looking to purchase merchandise or membership, I don't believe any sales would have nearly covered the costs necessary.
The issue here was the miscommunication - and that will surely now be rectified within the club.